Travel Reimbursement Policy

Participating camps enrolled in JCamp 180's Camp Legacy Initiative, or individuals enrolled in one of the JCamp 180 professional development programs may be eligible for limited reimbursement for approved travel expenses related to in-person training sessions for these programs. This reimbursement is in addition to pre-arranged group meals, airport shuttle services, etc. which may also be provided during your in-person training.

This travel reimbursement program is made possible through the support of the Harold Grinspoon Foundation. Because our goal is to ensure the fundraising success of nonprofit Jewish Camps, the intent of this policy is to lower the barrier to attending these sessions that the high cost of travel might otherwise impose.

Funds are available as follows:

For Legacy Teams:

Reimbursement for attending Legacy program training at the JCamp 180 annual conference will be at a rate of 100% for the first $200 of qualified and approved expenses per person and 50% of all additional qualified and approved expenses, up to a maximum reimbursement of $1200 per team (individuals representing the same camp). Individuals or teams seeking reimbursement beyond these limits must be approved in advance of the travel taking place.

Only camps that are currently participating in the Legacy program (within the first three years of the program) are eligible for reimbursements under this policy. For any travel situation that includes multiple training sessions, only one reimbursement per person or per team will be allowed per trip. In such a situation, travel reimbursement will be at the discretion of JCamp 180 director.

For GIFT/ JTEC / Enrollment / LEAP Participants

Participants in these JCamp 180 professional development programs will be reimbursed for travel to training sites other than the annual conference at a rate of 100% for the first $200 of qualified and approved expenses per person and 50% of all additional qualified and approved expenses, up to a maximum reimbursement of $400 per participant ($1,200 maximum per organization).  Reimbursement for travel to professional development training that takes place at the annual conference will be limited to a $150 expense reimbursement per participant with a maximum reimbursement of $300 per organization.  Participants should verify with the program instructor that this travel policy applies to a training session prior to incurring travel costs.  

Instructions

Each camp or individual seeking reimbursement must submit a single reimbursement form by mail within 60 days of the in-person training date(s). The submission must include receipts for all expenses being submitted for reimbursement. Receipts must be originals, and should be clearly marked to indicate which person on your team incurred each expense.  Reimburesements will be made only to JCamp 180 affiliated organizations and not to individuals.

This policy supersedes all previous reimbursement programs of JCamp 180. If you have any questions, please feel free to contact your mentor or [email protected]

Effective October 9, 2018