A master site and facilities plan is an essential tool for overnight camps and increasingly day camps as well. There are two types of plans that may be of assistance as you look into the future.
The first is a Master Site and Facilities Plan
. This includes a thoughtful look at your camp’s land, buildings, and program. It creates a compressive vision for improving the site over many years of improvements, and projected costs. This kind of plan is often the basis of a capital campaign and extremely helpful to allow the governing board to focus on strategic planning and fundraising.
The second is a Master Maintenance Plan
. This includes a list of the major buildings and infrastructure of the site, their current condition, life expectancy, replacement costs, and the year that replacement is projected to hit the budget. For example, every cabin has a roof that will need replacement some year. A master maintenance plan will allow the governing body and finance committee to plan for the expenses of replacing the roofs.
Keep in mind that a current investment in making these plans can help save money in the future and allow camps to minimize possible risks. For example, knowing when the camp will need to replace a septic system could prevent a crisis in a future summer when the system fails.
See the resources below for samples of both plans.
JCamp 180 is committed to helping your organization apply best practices to your camp’s governance. We’ve hand-picked the resources below to get you started. For our full set of resources on this topic, click the “More Strategic Planning Resources” button at the bottom of the page to go to the main Knowledge Center page
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