Online Event Registration


Note: Pricing and other details about these vendors have likely changed since this article was written. Please contact vendors directly to verify any information in these reviews before purchasing.

Is your organization getting started with allowing people to register for your events online? Do you already offer online event registration, but aren't reaching your goals? This article details best practices that can help you maximize the results of your online event registration efforts.
Ready to select a vendor for your online event registration efforts? This article also details the costs, pros, and cons of a handful of potential vendors.

Online Event Registration Best Practices

  • Use simple, clear language to describe the event, where it is located, and how to register
  • Use images where possible
  • Show list of attendees
  • Include a map/directions for the event location
  • Make it easy to select different ticket/pricing options (if applicable)
  • Include social sharing so that attendees can share the event on Facebook, Twitter, etc.
  • Promote the event on all your social channels; use personal stories (people who will be attending, for example) to engage potential attendees​

Online Event Registration Tool Options - Summary

Ready to select a vendor? Here is a summary of recommendations, depending on your existing technology use and other requirements.

In general, EventBrite is a great option with lots of functionality. It is also free for free events. Pricing for paid events is a bit expensive, especially for bigger events - alumni weekend, for example. Otherwise, EventBrite is an incredibly feature-rich, easy to use tool.

Constant Contact offers some basic event registration functionality; it is a potential option for camps already using Constant Contact for eNewsletters. It is not as fully featured as some other tools, however, and therefore not a great option is an organization isn't already using Constant Contact for eNewsletters.

Qgiv Events offers very strong functionality; if a camp decides to use Qgiv for Online Giving as well, it is a very good, integrated option.

Wufoo allows organizations to create forms for donations, events, and other data collection needs; good option for small, cheap/free events, but if you'll be offering more expensive events, an organization would be better off with other choices.
 

Online Event Registration Tools - Detailed Information
Please find the costs, pros, and cons of a handful of potential online giving vendors below. There are many other solutions available, but these providers offer a good variety of functionality at reasonable prices. They also don't require too much technical expertise to get up and running. Be sure to check with each vendor as some of this information may have changed since we completed our research.
 

EventBrite


Costs
  • Setup = Free
  • Monthly = Free
  • Per transaction = $0.99 + 5.5% per transaction
Pros
  • Easy to create forms
  • Multiple "ticket" pricing available
  • Can embed into your website
  • Can add any fields you want
  • Good social integration
  • Can incorporate video
  • Can show list of all attendees
  • Can add records in the backend
  • No charge for free events; no monthly or setup fees
Cons
  • Relatively high per transaction costs ($0.99 + 2.5% PLUS credit card processing fee (3% if use EventBrite))
  • Customization is limited to color, adding video/images(?), and determining specific fields; limitations on where fields are placed on the form
  • Can't collect donations as part of registration process
Other Comments
If a camp's events are mostly free, EventBrite is an incredibly powerful and simple to use option for creating events and promoting them online. For more expensive events, the price is relatively high
 

Constant Contact


Costs
  • Setup = Free
  • Monthly = $16 (for one event at a time)
  • Per transaction = (whatever your provider charges - PayPal, etc.)
Pros
  • For camps already using Constant Contact, integrated with tool
  • Highly Customizable re: fields
  • Good social integration
  • Can collect donations as part of registration process
Cons
  • Can't embed into your website
  • Limited look and feel customization
Other Comments
Worth considering if your organization already subscribes to Constant Contact for email delivery.
 

Wufoo


Costs
  • Setup = Free
  • Monthly = Free (For account that doesn't accept payments; only 10 fields; 100 submissions); $15/month for additional fields/submissions; $30/month if you want to accept payments;
  • Per transaction = (whatever your provider charges - PayPal, etc.)
Pros
  • Inexpensive
  • Very easy to use
  • Highly Customizable re: fields
  • Payment integration via various vendors is available
  • Can embed in website
  • Can collect donations as part of registration process
  • Can offer multiple pages of fields instead of one long page
  • All-in-one solution: can use for events, donations, alumni info requests
Cons
  • Can't display event attendees publicly
  • Setup and monthly fees expensive if not using their online giving functionality
Other Comments
Great for simple, free events with small audience (less than 100 registrants) - no charge and simple to set up. If you want to accept payments, will cost $30/month plus transaction fees; better off using a more advanced service in this case.
 

Qgive Events


Costs
  • Setup = $199
  • Monthly = $25
  • Per transaction = 3.95% + $0.25 (Free for free events)
Pros
  • Integrated with Qgiv; costs are for online donations as well.
  • Can display map of event location
  • Look and feel just like website
  • Free events incur no cost for each registration
Cons
  • Beyond header image, requires coding to add further images
  • Can't add records in the backend
Other Comments
Great option if plan to use Qgiv for online giving.
 

Network For Good EventsNow


Costs
  • Setup = Free
  • Monthly = Free
  • Per Transaction = 5.5% + $0.99
  • (Free for free events)
Pros
  • Free for free events
  • Can create as many event forms as you want
Cons
  • Not integrated with NetworkForGood's DonateNow product
  • Event fees are received by camp on the 15th of each month
Other Comments
Without integration with Network for Good DonateNow, would probably opt for EventBrite instead (same pricing)